Management of all air export shipments from quotes to bookings. Conversion of bookings into Houses, Direct or Back-to-Backs. Both Coload-in and Coload-out shipments are supported. Easy creation of Consolidation and Master shipment. Access to customs export procedures is built-in to Master and House entry. Invoices, credit notes and payables are all managed within shipments and printable to ensure tight control of finance.
Creation and management of import shipments, Breakbulk (Master and House), Directs, Back-to-Back and Coloads. Seamless transmission of import declarations to customs is ensured. A comprehensive set of documents can be created as PDFs and emailed from shipment with a built-in email client. Selected documents can be made available to customer on the web. Invoices, credit notes and payables are all managed within shipments and printable to ensure tight control of finance.
Fast Entry of Bookings.
Bookings can be created prior to generating shipments even when data is incomplete, enabling pick-up services or airline bookings to be generated in advance. Subsequently, bookings can be converted into shipments. Via Scope Connect, customers can create their own web bookings which are automatically visible as bookings in Scope and can be converted into shipments.
Quotation With Conversion Into Shipments.
Quotations can be generated as ad hoc or contract based and presented to customers as offers. Quotations can be converted into bookings or shipments at any time. An overview indicates which quotations have been converted into shipments or bookings and how many times this has occurred. Scope automatically displays if a new shipment matches an existing quotation.
Carrier Bookings For Single And Collective Consignments.
Provided an airline supports the transaction, bookings can be created electronically from Scope and transmitted to directly or via email with attached PDF. In consol shipments, users get an overview of total capacities used for each airline booking. When a consolidation creates an overbooking, Scope generates an alert to enable the user to book additional capacity.
Integrated editor for House- and IATA-AWB.
These self-contained editors provide a clear view to the user when creating a HAWB/MAWB and enable easy modi cation of the AWB for shipments without having to change shipment data.
Administration of Carrier AWB Numbers With Automated Re-Stock-Function.
Users do not have to ll in and manage AWBs manually, these can be drawn directly during entry. If the carrier changes, the unused AWB will be re-stocked to the AWB pool, ready for use in other shipments. In addition, AWB numbers of third party agents (e.g. IGLU) can be used in Scope. These are automatically checked if the AWB number belongs to the respective issuing agent.
Integrated Flight Schedule.
Search for flights via integrated flights schedule within air freight shipments. Using shipment data, the system displays valid flights to the user for easy selection.
Automated Or Manual Departure Control.
Scope checks whether ights have departed on schedule or if undesired delays have occurred which would impact the entire supply chain. When an automated status report is not submitted by the airline, users can manually retrieve the schedules and include them.
Editing And Administration of Consol Flight Schedules With Gateway Function.
In order to avoid continuously editing recurring master shipments, an internal flight schedule can be generated from existing documents and published as gateway. Thus all branches have access to the timetable and can consolidate their house shipments directly on the master shipment. Complete control over how branches may book on the gateway (directly to consol or pre-booked for consol) can be de ned by authorization or restrictions.
Net Rate Overview With Search and Export Function.
This application within Scope enables fast and secure evaluation of the most favorable carrier tariffs including freight costs (e.g. fuel, security). Net rates are displayed in the overview of quotations, booking and shipment modules to allow immediate guaranteed offers to be issued to customers.
Connection To Cargo Community Systems.
On completion of the AWB, FWB (e-AWB) and FHL messages will be submitted automatically to the corresponding CCS via clearing center. Confirmation and responses from the airline are automatically imported into Scope and displayed within the shipment entry.
Flight search directly within a shipment.
Via flight schedule integrations to reliable data providers, flights can be searched within air freight shipments without interruption of operations. Using shipment data, the system displays valid flights with their respective ETD and ETA dates to the user for easy selection. After picking the preferred flight all relevant data are added automatically to the shipment.
Cargo Community System
Secure connection for automated exchange of data.
On completion of the AWB, FWB (e-AWB) and FHL messages will be submitted automatically to the corresponding CCS via clearing center. Confirmation and responses from the airline are automatically imported into scope and displayed within the shipment entry.
Automated creation with completion of shipments.
Scope creates the e-AWB with no extra tool needed. With impressive additional benefits. Scope knows if an airline or trade lane is 'e' and takes care of it. Thus the airline will automatically update the shipment in Scope with arrival and departure events.
Software as a Service
Advantage from the cloud.
Scope is provided exclusively as Software as a Service (SaaS) and delivered through the secure Riege cloud, with all its attendant advantages. No investments in IT, asset acquisition, maintenance and service is required. Instead of that Scope provides solid availability, automated updates, easy scalability, mobile access and reporting across locations.
Data Update Service
Important data always up to date.The Data Update Service ensures that all master data – e.g. countries, taxation, location codes, customs classifications etc. – are always up to date. A qualified support team reviews all centrally administered data daily and updates, where necessary. This leaves users free to dedicate their undivided energy to their business, certain in the knowledge that basic data are regularly updated to current status.
Internationalization and Localization
Adjustment to languages and local conventions.
Scope has been designed to suit the challenges of our globalized world. Support for multiple languages, local conventions and regulations are naturally integrated. Date, time, currencies and number formats dynamically adjust depending on local specialities.
Secure entry of data guided by clear indication of issues and alerts.
Scope works with the user to ensure a high level of data quality. Automatic validation checks are performed whenever data is entered, providing an overview of possible issues. Various severity levels are used to distinguish between minor problems such as missing data that is not required but improves data quality and major blockers such as invalid data.
End to end shipment visibility for viewing via web.
Scope Connect is a web-based application that provides forwarders, agents and customers with information on the status of shipments. Parties involved get a precise overview of their individual duties and milestones, may add events or even bookings which are immediately available in Scope.