Air Freight
Improved Error and Receipt handing and useful enhancements in Airline Messaging
Significant improvements have been made to handle errors and receipts conveniently. To fully employ the substantial procedures, please go directly the Knowledgebase article: „How can I handle incoming airline data transmission error messages?“
In addition, several enhancements have been implemented to provide the user with useful information on his shipments:
- The Airline Messaging Clearing Center is now sending a note to the Scope Air Export shipment with error message details and the full original FNA message from the airline. This allows to take appropriate action to improve the digital process.
For the two major message providers (Champ and Descartes) the Airline Messaging Clearing Center is now enabled to receipt messages (FMA) relating to the House Waybill number rather than to the Master Waybill number.
- More detailed information about eAWB/FWB and eHouse/FHL transmissions is shown in the Shipment General tab below the "House-AWB" and "IATA-AWB" buttons.
The RA/KC status is invalidated if address change is detected in EU database
Scope now detects address changes of entries in the European Union KSDA database. For any change detected, the security status of the partner is automatically invalidated. This requires to check the Scope partner address to the EU database address and confirm the identity of entries and to an existing KC/RA number again.
Additional Security Information in eAWB regardless of security status
Additional Security Information Free Text is transmitted to airlines in the eAWB independent from the security status which means regardless of Secured Cargo or not.
Improvements, enhancements and fixes
Master data:
- Master data > Forwarding > Exception Templates not always triggering exceptions from events has been fixed.
Booking:
- The copying of a booking for applicable users of the booking module has been enabled (formerly limited to administrators only).
Milestones:
- Multiple "is not equal" filter for Tracking Templates is now supported on same attribute in Milestone applicability.
Green Pixels / CO₂ Emissions
- The CarbonCare interface has been updated to version 3.1.
- An error description from CarbonCare response about invalid postal code has been added.
Ocean Freight
Berthing timestamps for ETA and ATA in CargoController
When connected to the Portbase CargoController, vessel ETA and ATA of Import shipments in Scope will automatically be updated from the Portbase status information. This procedure now uses the berthing times rather than the port timestamps if provided by Portbase. The rationale is that terminal berthing timestamps for ETA and ATA are more accurate than the port timestamps.
If you would like to be connected to the Portbase CargoController, please contact the Riege Service Team.
Transport Order Documents can be sent separately
Transport Order EDI messages to truckers now support to send attached (pdf-) documents in separate messages. That might be helpful if the number of documents exceeds a certain limit or if the trucker asks to send documents through a separate channel.
If you would like to use this feature, please contact the Riege Service Team.
Delivery time window will persist when changing the delivery address
The Transport Order’s Delivery time window will no longer be cleared when the delivery address is changed.
ADR Packagetypes available for Transport Order
Official UN ADR Packagetypes for dangerous goods on road shipments are now supported by Scope. The ADR codes can be assigned to Packagetypes in the Master data.
AES einstufig (single step) procedure for DAKOSY and BHT available
New HDS of Type AES einstufig (single step) using LRN instead of MRN are now enabled for DAKOSY and BHT.
Improvements, enhancements and fixes
Super House LCL & FCL consolidation:
- A column “Consignee” is now available within the consolidation table of a consolidated Super House for cross checking the consignee at this level of processing.
INTTRA SI:
- The HS Code is mandatory for INTTRA SI, if not provided Scope will show a validation error.
House (Superhouse):
Users will be informed that House (Superhouse) on closed or voided Master cannot be deconsolidated. The dialogue shows that deconsolidation is not possible since the master is closed or voided.
BHT Order:
For the fields “UNNumber”, “GGVS Number” and "Hazard UNNumber" the UNNumber is taken over from the dialogue.
Finance
Enhanced credit limit check allows more flexibility in shipment processing
A new enhanced credit limit check can be activated alternatively to the existing one. The idea behind this is to reserve amounts for expected invoices from the available credit limit of the invoice recipients on a shipment. This way actions that lead to significant costs for the forwarder are blocked until an estimate for the expected invoice amount is available.
- This prevents a shipment from being blocked due to exceeding the credit limit after reservations have already been made with carriers.
- The exceeding of a credit limit, e.g. due to several shipments being processed in parallel, is recognized in advance.
- The credit limit checks can focus on the partners that are to be invoiced.
Registration of expected invoice amounts
Expected invoice amounts can be registered automatically by Scope. They can either be copied from a linked quotation or calculated by activity types, tariffs and income estimates. Alternatively, they may be registered manually.
Blocking actions that lead to significant costs
As long as no expected invoice amount has been registered, actions that lead to significant costs for the forwarder are blocked by a new soft-block in Scope. Since a soft-block should only block selected actions on a shipment to allow undisturbed work it does not lead to a validation error and no new shipment block entry is created.
We identified five types of actions that lead to significant costs.
Actions marked green are not blocked, as it is common practice to perform such service even when the credit limit is exceeded, while those marked red are blocked.
Exceeded credit limits
When an expected invoice amount cannot be reserved successfully from the credit limit of a partner, it is implied, that the credit limit would be exceeded when fulfilling the shipment. Therefore a hard-block is applied on the shipment by showing a validation error and creating a new shipment block entry. Such a block can be resolved by granting a waiver when the user has a corresponding permission.
By granting a waiver on a shipment the user authorizes the exceeding of the credit limit of a certain partner on the respective shipments by the specified amount. This allows other users to create invoices up to the entered expected invoice amount, even if they are not allowed to exceed the credit limit. As a result the shipment can be continued.
To activate the Enhanced Credit Limit Check, please contact the Riege Service Team.
Automated export of Account Receivable spreadsheet
A new invoice export option allows to automatically generate a spreadsheet export for accounts receivables at the time of invoice finalization. The spreadsheet is generated using the Customer Invoice Report and attached to the invoice email sent to the recipient.
To grant permission to the new e-invoice format Customer Invoice Report,
please contact your administrator or the Riege Service Team.
Customs
CSV import of multiple Y-codes to AES
Scope can now import up to 10 Y-coded document codes in the German ATLAS Export procedure. These are assigned from the fields provided for this purpose.
Reference number back in the subject of the email with Export accompanying documents
When an ABD is received, an automated email with the PDF attached is sent to the person responsible. In addition to the LRN and the reference number/UCR, the subject of this email now also contains the reference number again.
Pre-assigning the relevant authorizations in AES
There are different types of authorizations in AES, depending on the newly introduced code for the selected type of declaration.
Scope now extracts the relevant authorizations from the master data depending on the type of application. These include
- SDE or OPO if the simplified procedure or export after processing is selected.
- CCL if a corresponding code is selected.
If the type of declaration is changed, the authorizations are also changed so that they match the newly selected code.
Creation of single step export declarations from Air Freight Export
There is now an input option for the LRN for the creation of single step export declarations, because these declarations no longer receive an MRN.
- When entering a customs clearance order for ATLAS AES in the Scope forwarding software, there is a checkbox that can be used to identify a single step procedure.
- If the checkbox is activated, fields for LRN, the declarant and the representative appear. LRN is a mandatory field and either the declarant or a representative with EORI and branch number must be specified. These exports are always identified in ATLAS via the combination LRN plus declarant or representative.
Simple entry of additional packaging in shipping declarations
It is now again possible to simply enter additional packaging. The corresponding checkbox is available in subsequent items for this purpose.
Status filter “Abgelehnt” (Rejected) in the transit procedure
There is a new filter “Abgelehnt” (Rejected) in ATLAS NCTS.
The return of the Kundenreferenzen (customer references)
In NCTS and AES, the customer reference in the goods items are back again.
This means that these references can be found in the dashboard and also in the global search.
